Event checklist

1. Who? What? Where? When?

Before organising any event, you will need to think about who can support and ensure that the date, time and venue you choose will be suitable for your guests and the type of event.

2. Spread the word

Once the details are decided, it’s time to get everyone involved.  Create posters, advertise in local venues, community centres, places of worship, libraries and shops, and use social media to spread the word. Contact local media and ask them to promote what you are doing.

3. Set a budget

Keep a careful track of what you spend. Prepare a spreadsheet early on in your planning; mapping out all of your expenditures and the ways you can make a profit e.g. through entrance tickets, bucket collections, raffles, auctions, programme advertisement and/or refreshment sales. Remember to always look for a good deal when purchasing items or services for your event, and never be shy to ask for a freebie!

4. Delegate

Don’t try to do it all on your own, ask family and friends for help. Make sure you share responsibilities  - and create a timetable for the event to make sure it runs smoothly. Doing all this means that you will have time to enjoy the event too!

Get in touch if we can help fundraising@kidscape.org.uk.

5. Contact local businesses for support

Approaching local businesses for support can help to keep costs down. You can request a donation of money, products or experiences to raffle or auction.

It is a great idea to bring your fundraising to your workplace, check with your employer if they are willing to match what you raise – offering an easy way to double your income whilst raising money and awareness among your colleagues through advertising in newsletters, notice boards or in the intranet.

6. Send your donation to Kidscape

We can accept your donations in many different ways so please select which method is best for you.

BACS payment

You can transfer your donation straight to Kidscape:

Bank: Lloyds

Account number: 00861818

Sort Code: 30-93-97

Please let us know that you are making the donation and the amount by emailing fundraising@kidscape.org.uk


Please make cheques payable to Kidscape, and post to:

Kidscape, 8-10 South Street, Epsom, Surrey, KT18 7PF


Make a payment by Debit or Credit Card online

You can also collect money online by setting up a free page on a site such as justgiving.com

7. Celebrate

Once your event is complete and you have made your donation to Kidscape, be sure to give yourself a well-deserved round of applause. Well done and thank you from everyone at Kidscape!

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